Drop us a line

contact

Office Manager with HR affinity

Is this your dream job?

Our future Office Manager is responsible for all secretarial, administrative, and operational matters in the daily operation of the office and will support the HR Manager. We are looking for a true Office Manager by heart. One who doesn't give up easily and knows what Office Management is all about and on top of that has an affinity with HR-related tasks.

You are the linking pin who knows everything, a sparring partner who takes care of everything at the front line. You are the one who takes care of the continuity in the office and at the same time works together with our HR Manager.

Every day the Nuctech Netherlands team is busy making the world a safer place! Do you want to contribute? Then we are looking for you!

Nuctech is a globally advanced provider of security inspection equipment, products and solutions. Building on independent innovations and customer demands, Nuctech has supplied customers in more than 170 countries and regions with the most advanced innovative technologies, excellent quality products and integrated security inspection systems. Nuctech Netherlands is the sales, marketing, and R&D center for Nuctech in Europe.

What are you going to do?

The workday starts with checking mail and filtering the to do’s. And this can be a broad variety of to do’s;

This could be helping onboard a new colleague, or making sure all office expenses are administrated as required, but you also could be asked to organize the monthly meeting and make sure the venue for the next office outing is secured. Or our warehouse needs your attention because of a customer visit and at the same time ISO certificates are up for renewal and you could be asked to assist to ensure our required ISO criteria are met. Etc etc. Quite a broad range (don’t forget to take a coffee). But to sum it up:

Your responsibilities

  • Key contact person for all office management related matters
  • Schedule meetings and appointments
  • Organize the office layout
  • Order office supplies
  • Ensure compliance for ISO
  • Partner with HR to update and maintain office policies as required
  • Assist with the admin and onboarding process for new hires
  • Organize office operations and procedures
  • Coordinate with IT department/third parties on all office equipment
  • Manage contract and price negotiations with office vendors, service providers, lease cars and office lease
  • Manage office G&A budget (general and administrative expenses), ensure accurate and timely reporting
  • Provide general support to visitors and HQ staff
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, parties, celebrations and conferences
  • Keep an open mind and share your ideas for improvement!

You are a match if you have this experience:

  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Excellent written and verbal communication skills
  • Good knowledge of English spoken and written
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Post- secondary education/ HBO Office Management or similar
  • And if you are available 32-38 hours per week

We offer:

  • A competitive salary
  • Contract with Nuctech Netherlands BV.
  • Unique experience to help develop our BV and to be able to grow with the company
  • Opportunity for development and training
  • Working in a prime location with a magnificent view of Rotterdam

Interested?

For more information about the position, please contact our HR department and/or please send us your CV + cover letter.

Please note as a part of our application and pre-employment procedure Nuctech Netherlands may ask for a Statement of Conduct.

And also know before applying that our Nuctech Netherlands data protection policy is applicable. This describes the processing that may be associated with your personal data and describes that your personal data may be transferred to Nuctech Limited Company for the application procedure.

Procedure

  1. Apply
    Fill out the form, and send in your resume and a motivation letter.
  2. Review
    We will look with great care at your submitted information, and respond as soon as possible.
  3. Invitation
    If we think you are fitting to the position, we will invite you to our office and meet you in person.